• Needs to have vetting experience due to the locations of their sites, they work on nuclear (Hinkley for example), needs to have experience with BPSS forms.
• Construction experience is preferred
• £35-40k
• Fully office based in Pill
• 7 people in the Pill office
• 1 stage interview with Lauryn and Annia Holleron who is the line manager
• Lauryn is away next week, so any CVs to send to Annia
• Sphere and Options are working on it but have got nowhere after 3 weeks

Please see job spec below:

We have an exciting opportunity for a Project Administrator to support a range of projects, managing onboarding, security vetting, workforce coordination and administrative processes across multiple projects.
Roles & Responsibilities:

• Coordinate candidate onboarding and support through BPSS and security clearance processes across multiple projects.
• Liaise with candidates, screening providers, vetting teams, clients and project stakeholders.
• Maintain accurate personnel records, vetting documentation, trackers and compliance reports.
• Manage workforce mobilisation activities, including vetting applications, VNF submissions, site access requests, security passes, visitor bookings and escorting requirements.
• Monitor project requirements, key milestones and workforce status, providing regular progress updates to project teams.
• Support project meetings, prepare minutes and undertake general project administration activities.
• Produce and maintain project and office reports, including man-hour tracking and workforce data.
• Provide general office and facilities administration, including stock management, purchasing requests, inductions and workplace records.
• Act as a key point of contact for project personnel, site teams and external stakeholders, managing competing priorities across several projects at any one time.

Requirements:

• Previous experience in project, office or administrative support.
• Ability to manage multiple projects, deadlines and stakeholders simultaneously.
• Excellent organisational skills and attention to detail.
• Strong communication and relationship-building abilities.
• Experience maintaining trackers, records and compliance documentation.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Knowledge of BPSS, SC clearance, workforce vetting or site access processes is desirable.
• Ability to pass Drugs & Alcohol (D&A) testing and BPSS (Baseline Personnel Security Standard) vetting
• Eligibility to live and work in the UK
• Full UK driving licence

Other:

A well-established and growing construction services organisation is looking to appoint an experienced Project Coordinator to join its busy and collaborative team.

This is an excellent opportunity for someone with previous project coordination or project administration experience within the construction, infrastructure, engineering or other project-led environments. Working across multiple live projects, you will play a key role in workforce mobilisation, security vetting and compliance processes, ensuring personnel are ready to meet project requirements and site deadlines.

The Role:

As a Project Coordinator, you will provide comprehensive support to project teams, overseeing onboarding and vetting activities, maintaining compliance records and coordinating workforce deployment across a range of projects.

Key Responsibilities Include:

• Coordinating onboarding activities for new personnel across multiple projects
• Managing BPSS and security clearance processes to ensure compliance requirements are met
• Liaising with candidates, clients, screening providers and internal stakeholders throughout the onboarding journey
• Maintaining accurate workforce records, project documentation and compliance trackers
• Coordinating workforce mobilisation activities and supporting site access requirements
• Monitoring project timelines and workforce readiness, escalating issues where necessary
• Preparing reports and management information to support project delivery
• Supporting project meetings and maintaining associated documentation
• Acting as a key point of contact for workforce and compliance-related queries
• Providing administrative support to ensure projects run efficiently and deadlines are achieved

About You:

The successful candidate will have:

• Previous experience in a Project Coordinator, Project Administrator, Mobilisation Coordinator or Workforce Coordinator role
• Experience working within construction, infrastructure, engineering, defence, nuclear or other project-led sectors
• Previous experience managing BPSS, security clearance, workforce vetting or onboarding processes
• Excellent organisational skills and attention to detail
• Strong communication skills and the ability to build effective working relationships
• Experience maintaining compliance records, trackers and project documentation
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook
• The ability to manage multiple priorities and work to tight deadlines
• Full UK driving licence
• Eligibility to work in the UK
• A proactive and adaptable approach to work

What's on Offer?

• Competitive salary of £35,000 - £40,000 DOE
• Monday to Friday working hours
• Friendly and supportive team environment
• Opportunity to work on varied and high-profile projects
• Ongoing training and professional development
• Long-term career progression opportunities within a growing organisation
• Stable and secure position within an established business

If you're an experienced Project Coordinator, Project Administrator, Workforce Coordinator, Mobilisation Coordinator, Vetting Coordinator, Compliance Coordinator or Project Support Coordinator, we'd love to hear from you.